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Signing up to CoinJar - Company, SMSF and Trust Accounts

  • Updated

CoinJar supports separate entity accounts - for your company, Self Managed Super Fund (SMSF) or trust. Some features and services such as CoinJar Card are not available to use with entity accounts.

If you're setting up a CoinJar for personal use, please instead refer to our article on verifying your identity as an individual.

Requirements

  • Your company, trust, or Self Managed Super Fund must be registered in Australia.
  • Separate Individual CoinJar accounts where requested during the application process.
  • For SMSF: A SMSF Trust Deed
  • For Trusts: A certified Trust Deed or extract (see below for further information).

CoinJar can accept digital copies of your verification documents. 
 

How to create an account for a Company, SMSF or Trust

  1. Sign-up to CoinJar with an email address dedicated to your company, trust or SMSF.

     
  2. Log in to CoinJar using a web browser.

     
  3. Click on ‘Verify your Info’ in the Getting started section.



     
  4. Click the Continue button.

     
  5. Choose your country from the drop down list, then choose the type of account e.g. ‘Company’ or ‘SMSF/Trust’, then click the Submit button.



     
  6. Complete the forms on the next several pages to Submit your application.

     
  7. Once your application is submitted, you will be returned to the Home page and will see an indicator showing that your application is in progress.

Reviewing your application

Each application is manually processed and reviewed by CoinJar’s Compliance Team. Our Compliance Team aims to resolve any verification issues within five business days, and will be in touch if they require anything further. 

If you have any enquiries regarding the verification process, please reach out to our Support Team.

Certifying Documents

In certain situations, you may be required to submit certified documents, such as a Trust Deed or proof of identity, to support your application.

A certified copy is a document attested as a true and correct reproduction of an original. This can be certified by an individual belonging to one of the occupations listed in the Statutory Declarations Regulations 2018 (below).

Please note the following certification requirements for Trust Deeds:

  • The front page of the Trust Deed must be certified as a true copy of the original by the certifier.
  • The certifier must sign and date the extract, providing their name and qualification as an authorised certifier.
  • Documents provided must have been certified within the last 90 days.
  • Uncertified copies of Trust Deeds will not be accepted.
  • Individual page certification is not necessary if the certifier specifies the total number of pages. For example: "I, [full name], [category of persons as listed below], certify 'X' pages, and this [name of document] is a true and correct copy of the original. [signature and date]"

The following table specifies the types of documents that are required for each type of trust:

Entity Type Required documents Document pages that need certifying
TRUST

Trust deed: The copy of the trust deed must contain the following information: 

  • Type of trust
  • Full name(s) of trustee(s)
  • Full name of Settlor
  • Full name(s) of beneficiaries
  • Country in which the trust was established
  • The trust deed must be signed and executed.
  • Note: Please see below for the information required for different types of trustees – for example corporate trustees, individual trustees or SMSFs.
  • Trust deed: Each page containing the required information outlined in the column on the left, must be certified as a true copy of the original.
  • Generally, the required information about the trust is contained on the cover page and initial pages of the trust deed, and the signed execution pages are contained at the end of the trust deed.
  • If you’re unsure, please provide a certified copy of the front page, all pages listing the names of trustees, beneficiaries, and the settlor, as well as any pages containing signatures.
PRIVATE TRUST (eg. family or unit trusts) with a CORPORATE TRUSTEE

Trust Deed: as per above.

Trustee details for the company:

  • Full name of company 
  • Registered address
  • Business address (if any)
  • Full name(s) of director(s)
  • Full name(s), DOB and address of beneficial owner(s)

Acceptable documents:

  • Company registration from ASIC; or
  • Company extract from ASIC; or
  • Articles of association/company constitution or similar document
  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC
  • Copy of the Trust Deed: as outlined above

PLUS:

  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC
PRIVATE TRUST (eg. family or unit trusts) with an individual trustee

Individual Trustee:

  • Full name(s), DOB and address of trustee(s)

Acceptable documents:

  • Each individual trustee is required to create and verify a personal CoinJar account to complete KYC
  • Copy of the Trust Deed: as outlined above for Trusts


PLUS:

  • Each individual trustee is required to create and verify a personal CoinJar account to complete KYC
SMSF with a CORPORATE TRUSTEE
 
  • SMSF Trust Deed

Trustee details for the company:

  • Full name of company 
  • Registered address
  • Business address (if any)
  • Full name(s) of director(s)
  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC.
  • Copy of the Trust Deed; Certified documents are not required.

PLUS:

  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC
SMSF with an individual trustee
 
  • SMSF Trust Deed

Trustee details:

  • Full name(s), DOB and address of trustee(s)
  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC.
  • Copy of the Trust Deed; Certified documents are not required.

PLUS:

  • Each individual trustee is required to create and verify a personal CoinJar account to complete KYC
COMPANY
 

Details of the company:

  • Full name of company 
  • Registered address
  • Business address (if any)
  • Full name(s) of director(s)
  • Full name(s), DOB and address of beneficial owner(s)

Acceptable documents:

  • Company registration from ASIC; or
  • Company extract from ASIC; or
  • Articles of association/company constitution or similar document
  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC
  • Each beneficial owner is required to create and verify a personal CoinJar account to complete KYC

 

To create a certified copy, one of the persons listed below must write the following on the copy of the document."I, [full name], [category of persons as listed below], certify 'X' pages, and this [name of document] is a true and correct copy of the original. [signature and date]"

 

Eligible persons who are allowed to certify identification documents:

  • A bank, building society, credit union or finance company officer with a minimum of 2 years continuous service*
  • A fellow of the National Tax Accountants’ Association*
  • A judge of a court, Justice of the Peace or magistrate*
  • A legal practitioner*
  • A notary public or the local equivalent
  • A medical practitioner including dentist, nurse, optometrist, pharmacist, physiotherapist, psychologist or veterinary surgeon*
  • A permanent employee or agent of the Australian Postal Corporation with a minimum of 2 years continuous service
  • A police officer*
  • A teacher employed on a full-time basis at a school or tertiary education institution*
  • An accountant who is a member of the Institute of Chartered Accountants in Australia, CPA Australia, the National Institute of Accountants or the Association of Taxation and Management Accountants
  • An Australian Consulate or Diplomatic Officer
  • An Australian Financial Services Licence holder or their authorised representative (includes any licensed financial advisor) with a minimum of 2 years continuous service

* limited to persons licensed or registered to practice these occupations in Australia.

I've been asked to verify my identity via email

We may need to verify your identity during the application process. If you are verifying as an associate of a company, trust or self-managed super fund (SMSF), please choose to begin identity verification as an individual.

Please read through our Knowledge base article on verifying your identity and contact support@coinjar.com if you need assistance.



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